Invoicing & payments
Turn confirmed orders into invoices, record payments as they arrive, and watch your receivables.
Labels.io includes a straightforward invoicing and accounts-receivable ledger under Studio → Invoices. It's manual reconciliation — you record payments as they arrive — with no card rails to set up.
Raising invoices
Confirming an order raises an invoice against the stockist, carrying the order's subtotal, discount, VAT and total, plus:
- Deposit due — from the retailer's deposit %
- Issue and due dates — from the retailer's payment terms
Invoices move through draft → sent → part-paid → paid (or void).
Recording payments
As money arrives, record a payment against the invoice — full or partial, with a method and reference. The invoice's status and outstanding balance update automatically, and an invoice past its due date with a balance shows as overdue.
The receivables view
The Invoices screen totals what matters:
Outstanding
Total unpaid across all stockists, inc VAT.
Overdue
Past due and still unpaid — chase these first.
Ready to invoice
Confirmed orders not yet invoiced.
Retailers see their own
Each stockist sees only their own invoices and statement in their portal, and can download a PDF of any issued invoice. Drafts and voids are never shown to them.
Related
- Retailer invoices — the stockist's view
- Pricing & terms — where deposit % and terms are set